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How to Elevate Guest Satisfaction: Hotel Best Practices


Hotel best practices are a key element of guest experiences that go way beyond the average run-of-the-mill hotel. A compelling statistic to consider is that 86% of buyers are willing to pay more for a better customer experience (HubSpot). Hoteliers need to constantly innovate to meet and exceed guest expectations. In this blog, we will explore the essential hotel management best practices that can elevate your guest experience, ensuring high guest satisfaction and loyalty.

Understanding Guest Expectations

The Evolution of Guest Expectations

Guest expectations have evolved significantly over the years. Historically, clean rooms and basic amenities were sufficient. However, today’s guests prioritise a blend of technology, personalisation, and convenience. Modern-day guests expect seamless digital experiences, personalised services, and top-notch amenities.

Key Factors Influencing Guest Satisfaction

⦁ Cleanliness and Hygiene: Unsurprisingly, cleanliness remains a top priority for guests, especially in the post-pandemic world. Ensuring spotless rooms and common areas can significantly boost guest satisfaction.
⦁ Efficient and Friendly Service: Guests appreciate quick and friendly service. Training staff to be knowledgeable, courteous, and efficient can make all the difference.
⦁ Amenities and Comfort: Offering modern amenities like high-speed internet, digital solutions such as compendium & ordering, and smart room features can greatly enhance guest comfort and satisfaction.
⦁ Seamless Check-In and Check-Out: Streamlining the check-in and check-out processes through mobile and keyless entry systems can make a lasting positive impression.

Best Practices in Hotel Management

Staff Training and Development

Continuous staff training is crucial for maintaining high service standards. Emphasise guest-centric service and use role-playing and real-life scenario training to prepare staff for diverse guest interactions. Well-trained staff are more likely to provide exceptional service, leading to higher guest satisfaction.

There are some excellent eLearning products specifically designed for hospitality that can help make this easier.

Leveraging Technology

Implementing a robust Property Management System (PMS) can streamline operations and improve guest service. Utilising mobile check-in/out and keyless entry systems can make the stay more convenient for guests. Offering high-speed internet, digital services to allow guests to access information, have questions answered and order from their own device and smart room features can also enhance the overall guest experience.

Personalisation and Guest Engagement

Personalisation is key to building guest loyalty. Collect and analyse guest data to offer tailored services and special offers. Engage with guests before, during, and after their stay to foster a strong relationship. Making personalised offers to guests can incentivise repeat visits and referrals.

Enhancing the Physical and Digital Experience

Creating a Welcoming Atmosphere

The interior design and ambience of a hotel play a significant role in creating a welcoming atmosphere. Ensure that all areas of the hotel are clean and well-maintained. Investing in appealing décor and comfortable furniture can enhance the guest experience.

Digital Communication and Marketing

Utilise social media and online reviews to engage with potential and existing guests. Implement email and SMS marketing campaigns to stay connected with guests. Responding quickly to online queries and feedback demonstrates your commitment to guest satisfaction. Chatbots on your website can also be helpful in providing guests with timely information to their questions 24/7.

Measuring and Improving Guest Experience

Gathering Feedback

Collecting guest feedback is essential for continuous improvement. Use surveys, QR feedback cards, and online reviews to gather insights into guest satisfaction. Encourage guests to share their experiences and suggestions. The Duty Manager’s Logbook, if digital (records guest issues, complaints and incidents including any recovery action), can be another source of great information. A hotel General Manager, using the Duty Manager Logbook solution we work with, presented an excellent case to the hotel owners for a much-needed refurbishment using the data from their logbook book.

Analysing and Acting on Feedback

Analyse the collected feedback to identify areas for improvement. Our hotel management resources and articles may provide you with some ideas. Then, implement changes based on guest insights and regularly review and update your best practices. This proactive approach can lead to enhanced guest satisfaction and loyalty.


Recapping the key points, hotel management best practices such as understanding guest expectations, staff training, leveraging technology, personalisation, creating a welcoming atmosphere, digital communication, gathering feedback, and acting on it are crucial to elevating guest experiences. Start implementing these practices to see a noticeable improvement in guest satisfaction,  engagement and of course revenue

We encourage you to implement these best practices in your hotel and see the difference it makes. Please feel free to share your own best practices and guest experience stories with us, right here. Happy hosting!

Frequently Asked Questions


-Cleanliness and hygiene.
-Efficient and friendly service.
-Modern amenities and comfort.
-Seamless check-in and check-out processes.


– Implementing a robust Property Management System (PMS).
– Utilising mobile check-in/check-out and keyless entry systems.
– Offering high-speed internet and smart room features.


– Continuous staff training ensures high service standards.
– Emphasising guest-centric service improves guest satisfaction.
– Role-playing and real-life scenario training prepare staff for diverse interactions.


– Collecting and analysing guest data to offer tailored services.
– Engaging with guests before, during, and after their stay.
– Creating loyalty programmes and special offers to incentivise repeat visits.


– Using surveys, QR feedback cards, and online reviews.
– Analysing feedback for actionable insights.
– Implementing improvements based on guest feedback.